When people leave a company or a position, they are often unsure how to write a resignation letter. Here are some quick tips and an example to help you.
1. A letter of resignation follows the standard format and conventions of business and formal letters in general.
2. Write similarly to how you would write other formal correspondence, for example, the same way you would write to your attorney.
3. It’s great to add a touch of sincerity, if you can. Make sure it’s genuine and don’t go overboard. A very short honest and positive comment is great (but if it’s insincere, leave it out!)
Here is an example of a good professional resignation letter:
Re: Notice of Resignation
Estimated [Recipient’s name],
Please accept this letter as notification of my resignation from my position at Level Production Company as a Systems Analyst. With two weeks’ notice as specified in my contract, this means my last day of work will be April 6, 2006.
After much thought, I have decided it is time for a career change and have accepted a position with another company outside of Portland.
You will have my full cooperation over the next two weeks to hand over assignments smoothly and train a successor if necessary.
Thank you for the opportunities you have provided me during my time in the business. I appreciate the perspective this role in the consumer data industry has given me. Being part of the team that created the user interface for LPC’s first foray into consumer analytics has been a highlight for me.
I want to wish you and the team all the best for the future.
To be honest,
That’s it! These are the basic guidelines for writing a great resignation letter.